Learning Management System

Vault Training is a GxP-compliant learning management system (LMS) built to help regulated industries manage training content, track progress, and ensure compliance. It allows organizations to streamline the delivery, tracking, and reporting of various types of training, including eLearning, classroom sessions, on-the-job training, and assessments. 

 Vault Training integrates seamlessly with Vault QualityDocs, automating training updates whenever documents change, ensuring employees always receive the most current training materials. 

Announced in 2018, Veeva Vault Training is a mature solution used by over 100 enterprise organizations in pharma, biotech, CRO, CDMO, and MedTech sectors. It simplifies GxP compliance by enabling training assignments to be made within QMS workflows and offering detailed reporting and dashboards to track qualification and compliance status. Vault Training also integrates with systems like LIMS, Validation Management, and Product Surveillance, offering a unified platform for managing all training and compliance activities. 

Veeva Vault Training Overview 

Veeva Vault Training is a cloud-based training management system that streamlines the training process for regulated industries, particularly those in life sciences. It centralizes training content, automates workflows, and ensures employees stay compliant with industry regulations like GxP. Vault Training helps companies manage employee training programs efficiently, track progress, and maintain audit-ready records. 

Key Features of Veeva Vault Training 

1. Centralized Training Management : Veeva Vault Training centralizes all training content in one platform, allowing employees to access eLearning modules, classroom sessions, and on-the-job training resources in a single location. This simplifies the management of training programs and reduces administrative effort. 
2. Role-Based Training Plans : NexInfo tailors training plans based on specific job roles and responsibilities. These role-based curricula ensure that employees receive the training they need to meet regulatory requirements, with courses that include assessments, videos, and interactive modules. 
3. Seamless Integration with Vault QualityDocs : Veeva Vault Training integrates with Vault QualityDocs, ensuring training content is always up to date. Whenever there are changes to quality documents, training assignments are automatically triggered, ensuring employees are trained on the latest procedures and standards. 
4. Automated Tracking and Compliance : Automated workflows handle training assignments, reminders, and notifications, ensuring that employees stay current with their training requirements. Real-time reporting dashboards give visibility into training progress, qualifications, and compliance status, so you can easily track readiness for inspections or audits. 

Veeva Vault Training Implementation Steps with NexInfo 

Implementing Veeva Vault Training with NexInfo streamlines training management, ensures GxP compliance, and keeps your organization inspection-ready. Here’s how NexInfo guides you through the implementation process: 

1. Initial Consultation and Needs Assessment : NexInfo begins by working closely with your team to understand your training requirements, compliance obligations, and business goals. We assess your current training processes and define key success metrics for the Veeva Vault Training deployment. 

2. Configure Veeva Vault Training Solution : NexInfo configures Veeva Vault Training using pre-configured, industry-specific templates that align with your specific training needs and GxP compliance standards. We tailor the platform’s settings to match your training workflows, ensuring a faster deployment while meeting all regulatory requirements from the start. 

3. Map Training Processes and Content : NexInfo works with you to map your current training processes and identify areas for improvement. We help upload and organize training content in Vault, making it easily accessible and linking it to relevant training assignments. Integration with Vault QualityDocs ensures that your training content stays updated with the latest procedures and SOPs. 

4. User Role Configuration and Access Control : We configure user roles and permissions to ensure that the right individuals are assigned the appropriate training. Training assignments are automatically linked to each employee’s role, ensuring that everyone receives the required training based on their responsibilities, compliance needs, and job functions. 

5. Automate Training Workflows : NexInfo sets up automated training workflows to streamline the training process. Employees automatically receive notifications for required training, and training completions are tracked in real time. Automation reduces manual effort, improves compliance, and ensures that employees are always up to date with required courses. 

6. Integrate with Vault QualityDocs and Other Systems : NexInfo integrates Vault Training with other systems like Vault QualityDocs, ensuring that training materials are always aligned with the latest documents and compliance requirements. We also integrate with enterprise systems like ERP to manage training data efficiently across your organization. 

7. Training and Onboarding : NexInfo provides training for all user groups, from administrators to end-users. We offer role-based training sessions so that everyone knows how to navigate and use the Vault Training platform. We also provide ongoing support with in-app guidance and resources to ensure smooth adoption. 

8. Ongoing Support and Continuous Improvement : After the implementation is complete, NexInfo offers continuous support to ensure the system operates effectively. We monitor system performance, gather feedback, and make adjustments based on user needs. We also help you stay updated with changing regulatory requirements and make necessary system updates as your needs evolve. 

9. Inspection-Ready with Real-Time Reporting : NexInfo configures automated reporting in Vault Training, making it easy to generate audit-ready reports and provide real-time access to training records. Your organization remains inspection-ready at all times, with comprehensive, auditable training records that can be accessed on demand. 

10. Scalable Solution for Future Growth : As your organization grows, NexInfo ensures that Veeva Vault Training scales with your evolving needs. Whether you’re adding new employees, increasing training content, or expanding to new regions, we ensure the system remains flexible and compliant, supporting your growth and changing compliance requirements. 

How NexInfo Implements Veeva Vault Training for GxP Compliance 

NexInfo leverages Veeva Vault Training to help organizations stay compliant with GxP (Good x Practice) regulations. By implementing Vault Training, NexInfo ensures that: 

• Training is Centralized and Accessible: All training materials are stored in one platform, making it easier for employees to access and complete their required training. 

• Training is Role-Specific: Training curricula are customized to meet the needs of specific job roles, ensuring that employees meet the necessary qualifications. 

• Automated Compliance Tracking: Automated assignment and tracking of training tasks ensure that employees meet compliance deadlines, with real-time visibility into training progress. 

• Audit-Ready Records: Vault Training maintains audit-ready training records that can be easily accessed during inspections, minimizing the risk of compliance issues. 

 Why Choose NexInfo for Your Vault Training Implementation? 

• GxP Training Expertise: NexInfo has deep experience in implementing Vault Training for regulated industries, ensuring your training management system is fully compliant and optimized. 

• Quick & Efficient Deployment: NexInfo accelerates deployment using pre-configured solutions tailored to your industry, minimizing time-to-value. 
• Ongoing Support & Optimization: NexInfo provides continuous support, ensuring your Vault Training system evolves with your business needs and regulatory changes. 
• Tailored to Your Needs: NexInfo customizes Vault Training to fit the unique requirements of your organization, ensuring maximum effectiveness and value. 

Get Started with NexInfo and Vault Training 

If you’re ready to optimize your GxP training, improve compliance, and streamline your training management, contact NexInfo today to learn how we can help implement Vault Training to support your regulatory compliance needs and enhance organizational efficiency.