Job Title: Senior Accounting Manager

Location: Canada
Company: IT Services company supporting U.S. operations
Employment Type: Full-time
Compensation: CAD 80,000 per year

The Senior Accounting Manager leads day-to-day accounting, billing, close, compliance, and reporting for a growing IT services business. This hands-on role uses QuickBooks extensively, supervises two invoicing staff, and supports multi-state U.S. operations.

Responsibilities

• Manage general ledger, accounts receivable, accounts payable, bank reconciliations, credit card reconciliations, and routine accounting in QuickBooks.
• Own the month-end close, including reconciliations, accruals, prepaids, payroll entries, depreciation, amortization, adjusting entries, and reclassifications.
• Maintain fixed asset schedules and record depreciation and amortization accurately.
• Prepare monthly and quarterly Profit & Loss and Balance Sheet reports, supporting schedules, and variance explanations for management review.
• Prepare cash flow projections and monitor liquidity, timing of inflows/outflows, and cash risks.
• Ensure payroll is posted accurately to QuickBooks and reconcile payroll-related accounts regularly.
• Coordinate Federal and State income tax reporting and reconciliations with outside advisors.
• Oversee customer billing for Time & Materials, fixed-fee, and milestone-based work; review contracts, rates, timesheets, milestones, and billing support for accuracy.
• Perform customer and vendor reconciliations and resolve discrepancies in balances, invoices, credits, and payments.
• Monitor unbilled revenue, AR aging, collections, and billing disputes, and escalate issues as needed.
• Supervise two invoicing staff, assign work, review output, train team members, and improve billing accuracy and process flow.
• Maintain business licenses, insurance records, and renewal schedules, and manage multi-state compliance for current operations in California, North Carolina, Texas, and Arkansas.
• Develop and maintain accounting policies and internal controls across billing, cash, payroll, and compliance, and review them periodically for effectiveness.
• Conduct annual internal audits of billing and revenue processes to identify control gaps and prevent revenue leakage.
• Coordinate with payroll providers, brokers, registered agents, external accountants, and tax advisors as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 5+ years of accounting experience in a small or mid-sized business, preferably in IT or professional services.
• Strong QuickBooks and Excel skills.
• Experience with close, reconciliations, payroll postings, billing, compliance, and reporting.
• Experience supervising billing or accounting support staff preferred.
• Strong attention to detail, organization, and follow-through.

Role Scope

This role is designed for a hands-on senior accounting professional in a growing SMB environment. It sits below a Controller and combines accounting operations, billing oversight, reporting, and compliance ownership.